Cal Poly Password Manager Frequently Asked Questions and Cal Poly Password Requirements
- Suggestions for creating an acceptable, secure password
- What are the password rules/requirements? Why can't I use whatever I want for my password?
- Is the password I enter into the Cal Poly Password Manager secure before and after it is being checked against all the password rules?
- What is Cal Poly Password Manager?
- What systems use the Cal Poly Password?
- How do I get help if I can't change my Cal Poly Password?
- Who can use Cal Poly Password Manager?
- What is my Cal Poly User Name?
- How do I use my Cal Poly User Name?
- Where do I use my Cal Poly User Name?
- What is the Cal Poly Password?
- How do I obtain a Cal Poly User Name and Password?
- Why must I review and agree to abide by IT policies before activating my account or password change?
- How do I use my Cal Poly Password?
- How do I change my Cal Poly Password?
- How do I access Cal Poly Password Manager?
- What is password synchronization and why is it needed?
- What accounts will Cal Poly Password Manager affect when I change my password?
- Can I still use different passwords on different computing systems?
- Is this another username and password that I have to keep track of?
- Central UNIX accounts may be changed by...
- Oracle Email/Oracle Calendar accounts may be changed by...
- Novell or Workstation Login Passwords can be changed by...
- What systems use the Cal Poly User Name?
- For other accounts please call the ITS Service Desk at 756-7000.
Suggestions for creating an acceptable, secure password:
- Avoid using groupings of 3 alphabetic characters in a row (such as rtU or rtu). Groupings of 1 or 2 and 4 or more will work.
- Don’t use 3 or more numeric characters in a row (such as 391 or 4421)
- Choose a password with at least 3 character types
- Use special characters in your password
- Think of a phrase such as ‘Learn by Doing; for Cal Poly.’ Substitute characters, numbers and special characters for the first letter of each word in the phrase. For example: L-bd;4Cp.
- Remember to use a unique password.
- Save your password in a secure and private location.
- Applicants: You will need this password periodically throughout the application process. Please do not lose your passwords.
What are the password rules/requirements? Why can’t I use whatever I want for my password?
TopThe rules help you choose a password that can’t easily be guessed by other people or easily “cracked” by automated means.
Password Length
- Minimum of 8 characters
- Maximum length of 40 characters
What It Must Contain
It must contain at least one character from three of the following lists:
* Uppercase Alphabetic (A-Z)
* Numbers (0-9)
* Lower case Alphabetic (a-z)
* These Special Characters are allowed:
! $ % & , ( ) * + - . / ; : < = > ? [ \ ] ^ _ { | } ~
* These are some of the characters that are not allowed:
# " @ and the space character
What It Cannot Contain
* Any words of 3 or more characters, including foreign words
* Any groups of 3 or more characters of the same character type
* Any names, person, places, or things found in a common dictionary
* Any of your names (first, middle, last), any current Cal Poly
username
* Your previous password changed within the last year
* Repetitive characters (sequences)
Examples of Acceptable Passwords
- Jk7-6rM5
- O91hh6)v
- T99b34+
- KW75dw78
Is the password I enter into the Cal Poly Password Manager secure before and after it is being checked against all the password rules?
TopInformation Technology Services (ITS) goes to great lengths to protect your password and provide the best security technology possible during the Cal Poly Password Manager password checking and password storage processes.
The password you enter is masked on your screen to guard against someone observing you typing it in. When you click submit on the Cal Poly Password Manager (CPPM) screen, your password is encrypted with SSL (Secure Socket Layer). Once your password passes the rule checking, it is stored encrypted. Encryption is encoding the password using an algorithm to make it unreadable and very hard to translate back into your original password. Participating applications can fetch the encrypted version of your password over an internal (secure) network.
What is Cal Poly Password Manager?
TopThe Cal Poly Password Manager is one central place to change your Cal Poly Password. Your Cal Poly Password is used to authenticate you for access to a variety of computing services, including my.calpoly.edu and your email account.
What systems use the Cal Poly Password?
Top
System / Services Uses Cal Poly Password Before 8/13/07 Uses Cal Poly Password Effective with password change on or after 8/13/07 Active Directory Workstations: CP-CALPOLY Domains NO
YES
Active Directory Workstations: NON CP-CALPOLY Domains NO
NO
Advance BSR NO
NO
BlackBoard YES
YES
Brio Query - PolyData Warehouse NO
NO, but coming soon
Cal Poly Directory Password Not Required. The Cal Poly Directory is available at my.calpoly.edu WITHOUT logging in
Password Not Required. The Cal Poly Directory is available at my.calpoly.edu WITHOUT logging in
Calendar (Server) YES
YES
Calendar (Off-line) agenda NO
NO
Central UNIX YES
YES
CMS-WTS (CMS Windows Terminal Services) NO
YES
Digital Marketplace YES
YES
Employee Self Service YES
YES
YES
YES
Grades and Personal Information YES
YES
Meal Plan Payments YES
YES
Mustang Jobs YES
YES
My Cal Poly Portal YES
YES
Novell NO
NO
PeopleSoft SA YES
YES
PeopleSoft HR YES
YES
PeopleSoft FIN YES
YES
PeopleSoft nVision NO
NO
Poly Person Search YES
YES
Poly Profile YES
YES
Resource 25 NO
YES
Remedy Web Access YES
YES
Remedy Support Group Member YES
YES
Sharepoint YES
YES
Software Download Channel YES
YES
Student Payroll Student Assistants YES
YES
Student Payroll Timekeepers YES
YES
Training Registration System YES
YES
WOW Registration YES
YES
Who can use Cal Poly Password Manager?
TopThe Cal Poly Password Manager is available to all Cal Poly faculty, staff and students who have accounts. Students may access the Password Manager with or without their current password if they know their Student ID and PIN. Faculty and staff must know their current Cal Poly Password or they must call the ITS Service Desk at 756-7000.
What is my Cal Poly User Name?
TopYour Cal Poly User Name is a distinctive identifier that associates you with centrally supported computing services. It usually is made up from a combination of your first initial and last name - up to eight characters and followed by @calpoly.edu. Examples of valid Cal Poly User Names might be: jmustang@calpoly.edu, zsmith02@calpoly.edu, jdoe@calpoly.edu. Your Cal Poly email address is the same as your Cal Poly User Name.
How do I use my Cal Poly User Name?
TopWhen asked to enter your Cal Poly User Name, type it in lowercase. Ex: jmustang@calpoly.edu.
Where do I use my Cal Poly User Name?
TopYou will be asked to enter your Cal Poly User Name when you log in to participating services. The My Cal Poly Portal is the most common location where you will use your Cal Poly User Name. For a complete list of systems that use the Cal Poly User Name please visit the Cal Poly Systems User Name website.
What is the Cal Poly Password?
TopYour Cal Poly Password is used to authenticate you for access to a variety of computing services, including My Cal Poly and your email account.
To find out if you have a valid Cal Poly Password already, please visit the Cal Poly Password Defined website, log into the new Oracle Calendar DESKTOP application, or contact the ITS Service Desk at (805) 756-7000. For a complete list of systems that use the Cal Poly Password, please visit the Cal Poly System Password website.
How do I obtain a Cal Poly User Name and Password?
TopYour Cal Poly User Name and Password are automatically created for you when you have officially become a Cal Poly student. That is you have been accepted at Cal Poly, paid your fees, registered and captured units for classes. Once this has been completed, an automated process sends your information into the Cal Poly directory system. This triggers the creation of your Cal Poly User Name and Central UNIX and email accounts. These accounts are in an ‘inactive’ state and must be ‘activated’ in order to be used.
To activate your accounts:
If you are a new student, you should activate your accounts via the My Cal Poly admissions portal using your existing eComs user name and password.
If you are not a new student, but still need to activate your accounts, visit My Cal Poly at http://my.calpoly.edu. DO NOT LOG IN. Select the ‘Forgot your password or need to activate your account?’ link. You will be required to enter your Cal Poly Student ID Number and your PIN, and then select a password. Once this has been completed, your user name and other information will be displayed.
New Faculty and State Staff may obtain their Cal Poly User Name and account information by visiting here.
Fill out the online web form and submit it to the ITS Service Desk. You will be contacted once your accounts have been created. Foundation or ASI personnel should follow procedures for obtaining accounts via their own personnel or technical support department.
Why must I review and agree to abide by IT policies before activating my account or password change?
TopCal Poly’s Information Technology Resources Responsible Use Policy (RUP) and other applicable IT policies govern the use of University information technology systems. Anyone requesting an account through ITS must certify in writing that their use of the account is consistent with Cal Poly’s mission and the RUP. Since the Password Manager replaces this process, the electronic acknowledgement was included to ensure that users are aware of these policies and their responsibilities. For more information, go to http://security.calpoly.edu/policies/index.html.
How do I use my Cal Poly Password?
TopWhen asked to enter your Cal Poly password, type it carefully with attention to upper and lower case letters.
How do I change my Cal Poly Password?
TopIf you already have a Cal Poly User Name and Password, log into My Cal Poly and go to the Grades & Personal Info tab.
If you are a student and don’t yet have a password or can’t remember your password, you can still activate or reset your Central UNIX and Oracle Email accounts/password by using the guest-accessible instance of the Password Manager. To do so, visit the My Cal Poly Portal. DO NOT LOG IN. Select the ‘Forgot your password or need to activate your account?’ link.
Faculty and staff who have their account information but need to change their password have two options:If you know your password, you can change it by going to the My Cal Poly Portal. Log in and go to the Grades & Personal Info tab.
If you do NOT know your password, you can submit a password change form from http://forms.calpoly.edu.
How do I access Cal Poly Password Manager?
TopThe Cal Poly Password Manager is available exclusively through My Cal Poly. You may access the Password Manager by visiting http://my.calpoly.edu. Log in and go to the Grades & Personal Info tab.
If you are a student and don’t yet have a password or can’t remember your password, you can still activate or reset your Central UNIX and Oracle Email accounts by using the guest-accessible instance of the Password Manager. To do so, visit My Cal Poly at http://my.calpoly.edu. DO NOT LOG IN. Select the ‘Forgot your password or need to activate your account?’ link.
What is password synchronization and why is it needed?
TopCal Poly Password Manager synchronizes your password across participating services. This means that you need to remember only one password. It means that you can log in once to My Cal Poly and use a variety of services without having to re-enter your password.
What accounts will Cal Poly Password Manager affect when I change my password?
TopAll services that use your Cal Poly Password will be updated. Oracle Email, Central UNIX, and My Cal Poly are a few examples.
Can I still use different passwords on different computing systems?
TopIf you need to use different passwords for different accounts, first set your password using the Cal Poly Password Manager. Then change the password from within the application. If you cannot change the password from within the application, contact the ITS Service Desk at 756-7000. IMPORTANT: choosing to desynchronize your passwords may limit your ability to use certain Cal Poly computing services and applications, such as Single Click Access in the My Cal Poly portal.
Is this another username and password that I have to keep track of?
TopThe intent of the Cal Poly User Name and Password is to simplify your life, by associating a variety of centrally supported computing services with just one Cal Poly User Name and one Cal Poly Password. Eventually, you will have to remember only your Cal Poly Username and Password.
Central UNIX accounts may be changed by...
Faculty or Staff:Top
Fill out our Cal Poly Password Change [pdf] form and return to ITS Service Desk (14-114) or fax in to us (756-1536).
Students:
Go to the My Cal Poly Portal and access the Cal Poly Password Manager to change your password.
Oracle Email/Oracle Calendar accounts may be changed by...
Faculty or Staff:Top
Fill out our Oracle Email/Oracle Calendar Password Change [pdf] form and return to ITS Service Desk (14-114) or fax in to us (756-1536).
Students:
Go to the My Cal Poly Portal and reactivate your accounts with the Cal Poly Password Manager. (note: For Oracle Calendar student assistant accounts, proceed as staff or faculty).
Novell or Workstation Login Passwords can be changed by...
Faculty or Staff:
Consult the hardware section department lists to determine your LAN coordinator or call the Service Desk at 756-7000.
What systems use the Cal Poly User Name?
System / Services Uses Cal Poly Password Before 8/13/07 Uses Cal Poly Password Effective with password change on or after 8/13/07 Active Directory Workstations: CP-CALPOLY Domains NO
YES
Active Directory Workstations: NON CP-CALPOLY Domains NO
NO
Advance BSR NO
NO
BlackBoard YES
YES
Brio Query - PolyData Warehouse NO
NO, but coming soon
Cal Poly Directory Password Not Required. The Cal Poly Directory is available at my.calpoly.edu WITHOUT logging in
Password Not Required. The Cal Poly Directory is available at my.calpoly.edu WITHOUT logging in
Calendar (Server) YES
YES
Calendar (Off-line) agenda NO
NO
Central UNIX YES
YES
CMS-WTS (CMS Windows Terminal Services) NO
YES
Digital Marketplace YES
YES
Employee Self Service YES
YES
YES
YES
Grades and Personal Information YES
YES
Meal Plan Payments YES
YES
Mustang Jobs YES
YES
My Cal Poly Portal YES
YES
Novell NO
NO
PeopleSoft SA YES
YES
PeopleSoft HR YES
YES
PeopleSoft FIN YES
YES
PeopleSoft nVision NO
NO
Poly Person Search YES
YES
Poly Profile YES
YES
Resource 25 NO
YES
Remedy Web Access YES
YES
Remedy Support Group Member YES
YES
Sharepoint YES
YES
Software Download Channel YES
YES
Student Payroll Student Assistants YES
YES
Student Payroll Timekeepers YES
YES
Training Registration System YES
YES
WOW Registration YES
YES
