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Information Technology Services

Campus Telephone/Facsimile Machine Policy

Campus telephones/facsimile machines are provided for official University business only. Use of campus telephones/facsimile machines must comply with applicable laws and University policies.

Government Code Section 8314 prohibits State employees from using public resources for "a campaign activity or personal or other purposes which are not authorized by law." However, "incidental and minimal" personal use is permitted, provided such use does not consume excessive public resources, interfere with the performance of one's job or other University responsibilities, and conforms to applicable laws, rules, policies, contracts and licenses.

As a general rule, personal calls and faxes should not be made from or billed to the University. However, if an employee uses a campus telephone or facsimile machine to place personal calls or send personal faxes, then

  • the number and length should be kept to a minimum;
  • such calls must not interfere with University business; and
  • the employee is responsible for reimbursing any direct costs incurred by the University.

To report misuse of campus telephones and fax machines, including obscene and harassing phone calls as well as junk faxes (spam and telemarketing), please email


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